iLearn Insights has a Zoom participation report that can be used to view a list of all students who participated in a single or recurring Zoom meeting. The report also enables sending personalised email to unit participants, and the data is also able to be downloaded as a CSV file for your records.

The development of a Zoom participation report has assured me that I can keep monitoring the student progress through their class attendance with ease. It helps me keep track of student attendance in replacement of a paper roll call. I can now identify those who missed the class, as well as those who attended the class for only limited time and send a follow-up email to check in with them.

Dr Chavalin Svetanant | Dept of Media, Comm, Creative Arts, Lang and Lit | Faculty of Arts

The Zoom participation report can be accessed from the Zoom menu at the top of the page –

Viewing Zoom participation – two options:

Option 1:

You can select to view a Zoom meeting that you have created. All your Zoom sessions within the report’s start and end dates will be shown within the ‘Select a Zoom meeting’ drop-down list as shown below. All recurring meetings are grouped together along with the meeting date and time for you to select a specific meeting for the report.

Option 2:

In some cases, tutors and other teaching team members may have created their own Zoom sessions, and so these won’t show in your drop-down list (option 1) or vice versa. To view these meetings, the owner of the Zoom meeting needs to share the Zoom meeting ID with you. You then need to enter the meeting ID in the text box on the Zoom participation report page and click the submit button.

Once the meeting ID is submitted, you will be able to view and select these meetings for the report (as long as these are within the report-specified start and end dates).

Send personalised emails to student participants

Once the report is displayed, you can filter by ‘Group’, and send personalised emails to students. (Requested by and thanks to Janet Van Eersel, Postdoctoral Research Fellow, Neurobiology) 

Below is a screenshot of the default email template added to this report:

In most of our lectures we have invited guest speakers (experts in their field) who are more than happy to take questions and give advice to the students but can only do so if the students are present to ask questions. This also means that we can tailor our discussions with our experts to the interests and needs of our students, based on the questions they ask at the time. We also try to incorporate polls and reflective discussions in our lectures, which again require students to be present in order for it to work. The Zoom participation report help us to check regularly (once every few weeks) with our non-attending students to make sure they are aware of what is happening in our lectures and encourage them to join to maximise their learning.

Janet Van Eersel | Department of Biomedical Sciences | Faculty of Medicine, Health and Human Sciences

Download Zoom meeting data

You can also download Zoom meeting data as a CSV file for your records. (Requested by, and thanks to Ian Jamie, Senior Lecturer, Molecular Sciences)

The ability to download the Zoom meeting data is particularly useful in my unit, CHEM1001. For our students, participation in a weekly tutorial class, currently run through Zoom, is mandatory. We have four classes each week. I download the Insights report for each Zoom meeting at the end of the week. These reports are uploaded to my unit administration spreadsheet and through an automated process the students have their attendance record updated. I then have their attendance, and length of attendance, available to me. I use this to let those students know if they are not meeting the participation requirements. At the end of the session this will also be used to determine if a Fail Hurdle grade should be awarded.

Dr Ian Jamie | Department of Molecular Sciences | Faculty of Science and Engineering

‘Require authentication to join’ – a Zoom meeting setting for more accurate insights

‘Require authentication to join’ is a Zoom meeting setting that requires participants to log in to Zoom using an MQ email address. If this setting is selected, all students will log in with their MQ student email, and iLearn Insights will generate more accurate reports.

Steps to select ‘Require authentication to join’ Zoom setting:

Login to https://macquarie.zoom.us/ and click on Meetings –

Click ‘Schedule a meeting’ for a new meeting or hover over an existing meeting and click ‘edit’. Select ‘Require authentication to join’ under ‘Security’. Click ‘Save’ or ‘Update’ button to save changes.

The iLearn insights Zoom report is awesome! It’s greatly reduced my time to check Zoom class attendance and student’s engagement in breakout room. It instantly indicates which students may need our support.

Kayo Nakazawa | Department of Media, Communications, Creative Arts, Literature, and Language | Faculty of Arts

I really appreciate having the Zoom reports feature in iLearn Insights. It allows unit convenors to check online class attendance (including its duration), which helps save valuable time during class and possibly ameliorates Zoom fatigue for both students and tutors. Being able to monitor students’ attendance across all classes in a unit through iLearn Insights supports a unit convenor in noticing and contacting any students with poor attendance records, whose performance in the unit may be at risk without additional support. The Zoom reports in iLearn are also much easier to access than those on the Zoom platform, which I used in 2020 and require students to register for the Zoom meetings/classes.

Dr Emilia Djonov, Early Childhood, Macquarie School of Education

Need more help?

Please contact Shamim Joarder or Jeremy Hind for more information. Further information can be found on the iLearn insights website.

Access the other iLearn Insights posts in this series:

Posted by Shamim Joarder

Shamim Joarder has worked for various educational institutions since 2001. His eLearning journey began in 2009 working as an eLearning Project Manager at the University of Adelaide. Mr. Joarder currently works at Macquarie University, Sydney as Senior Learning Analytics Adviser, where he has designed and developed two unique learning analytic applications titled 'iLearn insights' and 'MyLearn'. He has also authored the book 'Moodle eLearning Course Design: A Flexible Approach'. Mr. Joarder received numerous accolades, including awarded silver at the QS Reimagine Education Awards 2023 in Abu Dhabi under the Regional (Oceania) award category, 2022 ACODE and CAUDIT Award for Innovation in Teaching and Learning, and was a finalist in the 2022 AFR Higher Education Excellence Awards. His work was first recognised in Singapore at the ASCILITE 2019 conference by winning the ASCILITE award for innovation. He also won 2021 Vice Chancellor's Learning Innovation award at Macquarie University, Sydney, Australia.

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